BRITISH NEURO-ONCOLOGY SOCIETY
ANNUAL MEETING 2024
WEDNESDAY 17TH – FRIDAY 19TH JULY 2024 | CAMBRIDGE
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1.) Responsible controller
Aesculap Akademie GmbH
Am Aesculap Platz
Responsible controller in terms of data protection and content:
B Braun Medical Ltd t/a Aesculap Academia
Thorncliffe Park, Sheffield
2.) General information on procession personal data
We process your personal data in compliance with the data protection laws of the Federal Republic of Germany and the European General Data Protection Regulation. In no case will we forward your personal data to third parties outside of the Aesculap Academy group for advertising or marketing purposes without your consent.
As part of the B.Braun group we are using the central structures of the company. Additionally, we work together with external service providers. To the extent that processed data contain personal content, corresponding contractual agreements and organizational measures have been enacted according to applicable law which ensure the security of your data.
In our company, compliance with legal regulations and this policy is monitored by our data protection officers. Our employees are trained to handle personal data and have committed in writing to comply with data protection regulations.
As a general rule, our website can be used without providing personal data. Insofar as personal data (name, address or email addresses, for example) are collected, this is always on a voluntary basis whenever possible.
We draw your attention to the fact that data transmission via the Internet (e.g. when communicating by e-mail) may involve gaps in security. We attempt to protect your data from unauthorized access by third parties by means of precautions such as pseudonymization, data economy, observing deletion periods and in consideration of the current state of the art technology. Despite these protective measures, however, we cannot completely rule out unlawful processing by third parties.
3.) Data collection and processing in case o access from the Internet
When you visit our website, our web servers save each access temporarily to a log file. The following data are entered and saved until automated deletion:
• Anonymized IP address of the requesting computer
• Date and time of the access
• Name and URL of the called data
• Report whether the call was successful
• Identification data of the used browser and operating system
• Website, from which the access is carried out
• Name of your Internet access provider
This personal data are not processed beyond the cases indicated above, unless you explicitly consent to further processing.
4.) Purpose of the data use
In accordance with the principle of data avoidance and data economy of the General Data Protection Regulation, we only collect personal data on our website when it is either required for your desired purpose, we are obligated to do so due to legal regulations or contracts, if we have a legitimate interest and/or if you voluntarily give us your consent.
When entering personal or business data (e.g. email address, name, address), the disclosure of your data is performed on an explicitly voluntary basis.
We process your contact and business related data based on statutory regulations in connection with existing or pending business relationships. In addition, with your input, you declare your consent for the data entered to be collected, processed or used for the purpose designated by you. We process and save your provided data only as long as required for the intended purpose and delete these after fulfilling the purpose or after expiration of the respective retention periods. Collection, processing or use does not occur for any other purpose. Your consent for data use can be revoked at any time with effect for the future. Insofar as you refuse the use of the data, we hereby inform you that our services may only be usable to a limited degree.
The following are possibilities of how we can use the data:
Due to statutory regulations:
Execution of our General Terms and Conditions
Management of our business
Protection from or determination of possible fraudulent transactions
Owing to contractual purposes:
Payment processing for purchases and other services
Due to your consent:
Sending of information
If permissible by law, delivery of user-specific, unsolicited offers and information about the products and services of B. Braun
Surveys on our websites
Development and provision of advertising that is adjusted to your interests
Owing to our legitimate interest:
Determination of the effectiveness of our advertising
Development of new products and services
Analysis of the use of our products, services and websites
Knowledge, how you reached our website
5.) How we use your data
We use your personal data exclusively to facilitate your use of the registration-based Internet services offered by the Aesculap Academy website to book courses, to provide target group-oriented functions, and to inform you electronically or by regular mail of targeted information and advertising offers for our courses and services.
6.) Registration and participation of courses
6.1) Mandantory information for user accounts
To make use of the functions in the Aesculap Academy website, you are required to enter certain personal data that we process and store. You can manage your data at any time under “My Academy”. If you would like your profile and data to be deleted, please send an e-mail to “email@example.com”, since access to the personalised sections of the Aesculap Academy website is also revoked at the time your data is deleted.
The following data must be provided on registration:
NB: For security reasons, your login data (user name and password) may not be given to other persons. Our employees will never ask you for this data.
Please keep this data secret and do not forward it to others. Your personal password must have at least 8 characters with lower case and upper case letters. To increase password security, we recommend that you also include numbers and special characters. The decision regarding your selection of a password is part of your personal responsibility as the user of our website.
7.) Deletion of your personal datas
We only store your data for as long as is required and permitted by statutory regulations and/or as part of our business relationship, and for as long as you use our Academy services. All personal data is then deleted, provided that no statutory retention periods require otherwise.
If you would like your profile to be deleted, please send an e-mail to “firstname.lastname@example.org”, since access to the personalised sections of the Aesculap Academy website is also revoked at the time your data is deleted.
8.) Protection of minors
Children and people under the age of 18 normally do not transmit personal data to us without the consent of their parents or legal guardians. We do not request personal data from children and we affirm that we do not collect personal data from children, nor do we use it in any way or disclose it to third parties without authorization.
9.) Transmission of data via the Internet
The Internet is a globally open platform. Due to the Internet’s inherent mode of operation and the systemic risks involved, any data transmissions are made at your own risk. For your security we exclusively offer our services via the encrypted transmission channel.
Our Internet pages also use so-called “cookies.” Cookies are small text files that are stored on your computer and that your browser saves. They do not cause damage to your computer and do not contain viruses. They serve to make our offering more user-friendly, effective and secure. Some cookies (so-called “functional cookies,” e.g. for language settings and order processes) are those that are required in order to guarantee the essential functions of the website. Without these cookies, the website cannot be used as intended.
The majority of the cookies used by us are so-called “session cookies“. They will be deleted automatically after the end of your visit. Other cookies remain stored on your terminal device until you delete these. These cookies enable us to recognize your browser again on the next visit.
We also use IP addresses to analyse trends, manage the website, improve use of the website, and collect a range of general demographic data. You are advised that, in addition to the data you entered, we also store the IP address that you used to visit our portal, and that this data may be used to secure claims and to prepare a chain of evidence. We do not use the IP addresses for any other purpose; they are logged for preventive purposes only and it is ensured that the address cannot be traced back to a specific Aesculap Academy user.
12.) Security Measures
We have taken extensive precautions to protect the security of your data. The data transmitted to us that you have entered e.g. in HTML websites (contact forms) are transmitted in an encrypted form (SSL – Secure Socket Layer) via the public data network to B. Braun, where they are saved and processed.
This website uses an SSL encryption for reasons of security and for the protection of the transmission of confidential contents, such as for example the inquiries that you send us as the website operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If the SSL encryption is activated the data, which you transmit to us, cannot be read by third parties.
13.) Forwarding of data to third parties
In order to process your course participation your personal data can be forwarded to third parties or within the B. Braun Group in necessary scale.
In addition, other service providers are involved in the work for the initiation and processing of the contracts, such as for example IT service providers or the hosting service provider for the website. These companies operate for B. Braun within the framework of a so-called order processing and may only use the personal data according to our instructions.
The website of the Aesculap Academy (including your user data) is operated by the data center Amazon (Amazon Cloud) in Europe to guarantee a good global performance and high availability. Due to the high encryption we have chosen, Amazon has basically no access to your data.
The Amazon cloud is a part of “Amazon Web Services” and is operated by the Amazon Web Services, Inc., PO Box 81226, Seattle, WA 98108-1226. More information about “Amazon Web Services” and the privacy at Amazon you will find under https://aws.amazon.com and https://aws.amazon.com/privacy/?nc1=h_ls
14.) Newsletters and regular status e-mails
The Aesculap Academy website sends course information and status e-mails (hereinafter called “messages”) to all Aesculap Academy members. The Aesculap Academy website uses these messages to inform you about new courses, to update you about the latest company developments and to forward certain personal data to you.
You can unregister selected messages at any time in your profile under “My Academy”.
If you register for an offered newsletter your name and your e-mail address as well as information, which permits us to check that you are the holder of the entered e-mail address and agree with the receipt of the newsletter, are saved by us. Your address will additionally be required in case of postal dispatch. Your data are exclusively processed for the requested newsletter, your data will not be additionally used for other purposes. Neither will your data be forwarded by us to third parties. Our registration system ensures by the sending of a registration e-mail with a confirmation link that the chosen newsletter is also actually requested by you (so-called “Double-Opt-In-Procedure”).
You can revoke the granted consent to the saving of the data, the e-mail address as well as their use to send the newsletter at all times, for example in your profile under “My Academy” or sending an e-Mail to: email@example.com.
Our website uses the etracker analysis service. The provider is etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg Germany. Usage profiles can be created from the data under a pseudonym. Cookies can be used for this purpose. The cookies enable your browser to be recognized. The data collected using the etracker technologies will not be used to personally identify visitors to our website without the separately granted consent of the person concerned and will not be combined with personal data about the holder of the pseudonym.
The data collection and saving by etracker can be objected to at all times with effect for the future. In order to object to a data collection and saving of your visitor data for the future you can obtain an Opt-Out-Cookie of etracker under the following link, this will lead to the fact that no visitor data of your browser will be collected and saved at etracker in future: http://www.etracker.com/privacy?et=V23Jbb
An Opt-Out-Cookie with the name “cntcookie” is used by etracker hereby. Please do not delete this cookie as long as you would like to uphold your objection. You can find further information in the data protection provisions of etracker: https://www.etracker.com/en/data-privacy/
16.) Your rights as a data subject
You always have the right of access to your personal data, their origin and recipients and the purpose of data processing, free of charge, as well as a right to rectification, erasure or to restriction of processing of these data. Furthermore, you have the right to obtain the personal data relating to you that you have provided to a responsible party, in a structured, common and machine-readable format.
You may also revoke a consent granted by you for the processing and use of your data, which is not necessary owing to a superordinate legal regulation or directly for the processing of an existing contractual relationship, at all times. In this respect and with regard to further questions relating to the topic of personal data you can contact us at the address stated in the imprint. Upon request, we will inform you in writing if and which personal data we have stored about you, in accordance with applicable law.
17.) Retrieval of the data protection provisions
18.) Your contacts for data protection matters
If you have questions regarding the processing of your personal data, you may directly contact our data protection officer and his team, who are also available for information requests, applications or complaints:
Data Protection Officer
B Braun Medical Ltd t/a Aesculap Academia
Thorncliffe Park, Sheffield
18.1.) Your right to information
In accordance with the General Data Protection Regulation, our customers have a right to information about their saved data, free of charge. Upon request, we will inform you in writing if and which personal data we have stored about you, in accordance with applicable law. Please contact us via: firstname.lastname@example.org
18.2.) Your right to information
In the event of a complaint, you can contact the designated regulatory authority:
Information Commissioner’s Office, and report a concern at https://ico.org.uk/concerns
19. Netiquette guidelines for use of the Aesculap Academy website
Rules for taking part in discussion groups:
Express your opinions in a fair manner. Remain objective and refrain from personal abuse.
Refrain from posting content of a criminal, discriminating, racist, offensive, insulting or commercial nature, or linking to sites with such content.
Keep your posts concise, and post images only if absolutely necessary.
Do not post private data about others, such as names, addresses, telephone numbers or e-mail addresses.
Respect third-party rights (in particular privacy, data privacy and copyrights) if you intend to publish messages that you received personally or articles from other authors, or if you intend to publish forum postings in some other way. Please consider that you are liable if you violate third-party rights.
Rights and obligations of the website host:
The website host can permanently maintain forum postings and edit, move, close or delete topics and postings. No claim can be asserted for such steps to be taken.
Anyone violating the rules for participation in discussion groups or general netiquette principles may be banned from further participation.
The website host is not liable for the factual and legal accuracy of postings or the content of sites linked to in user postings.